Xero - GuestWisely Integration

Introduction

Integrating Xero with guestWisely allows you to simplify your owner remittance process and centralize your financial reporting. With automated syncing between the two systems, you can easily manage trust accounting, monitor payouts, and eliminate manual reconciliation work. This integration is ideal for property managers looking to reduce time spent on accounting tasks while improving accuracy and compliance.

Owner Remittance Dashboard via Xero  

Once Xero is integrated, you’ll find a new “Xero” tab under Solutions > Accounting. This section offers a complete Owner Remittance Dashboard, which gives you real-time visibility of what needs to be paid to each owner, including:

• Trust account balances

• Retainer amounts

• Remittance totals (calculated as Balance - Retainer)

This dashboard greatly reduces the manual steps previously required to prepare owner payments.

• Easily view and manage all payouts in one place.

• Automatically syncs payment data with Xero.

• Once payouts are submitted, Xero processes the payments and updates the trust account.

• After a payment is processed, it’s locked for changes and will appear as a debit or credit in your trust account.

• Manual reconciliation can still be done from the Expense Manager when needed.

Note: Remittances are not reflected in the Owner Statement, which is a historical snapshot, while the Trust Accounting view is designed for real-time cash flow management.

How to integrate Xero with GuestWisely 

1. Enable Xero 

•  Navigate to the Account Settings > Manage Account > Account Administration >  Manage Bolt-ons.

• Locate the QuickBooks and Xero Integration bolt-on and click on Add+.

• Scroll down and update your subscription to reflect the change.

• Also, ensure you have an active Xero account.

2. Initial setup

• Go to Marketplace > Xero.
  
  

• Enter the Tenant and Flow ID from Xero to make the connection.

• Enter the invoice name and click on save.
  
  

• Finally, choose how you would like Xero to integrate with GuestWisely.

3. Managing payouts via Xero

You can manage payouts via Xero by going to Solutions > Accounting > Xero:

1. Click to edit and override remittance amounts.

2. Click Submit to send payment instructions to Xero, either individually or in bulk.

3. Approve payments in Xero to complete the payout process.
   
   

Note: If you don’t use Xero, you’ll still have access to the “Payout Dashboard”, which provides the same visibility but requires manual entry for incoming/outgoing payments via Trust Accounting.